TechEthos (hereinafter referred to as “TechEthos” or “we” or “our”) is a three-year EU-funded Horizon 2020 project with 10 partners, focusing on ethical and societal challenges posed by new and Technologies whose development and application are not completely realised or finished, and whose potential lies in the future. [...] with high societal impact. This notice informs you about the website’s processing of your personal data.
The TechEthos consortium is committed to user privacy and data protection. Any personal data you provide will be processed in compliance with relevant EU and national data protection laws.
By agreeing to submit your information to TechEthos, we will process your personal data in accordance with the purposes, requirements and restrictions as set out in this notice.
TechEthos, through its partners Ecsite, TRI UK and TRI Ireland, attaches great importance to protecting and respecting your Personal Data (as defined hereinafter).
We will only collect, store, process and transfer your Personal Data in accordance with the applicable Belgian and European privacy laws and regulations, including but not limited to the General Data Protection Regulation 2016/679 (GDPR) and the Belgian law of 30 July 2018 on the protection of natural persons with regard to the processing of Personal Data.
We will respect the following principles in order to protect your privacy:
This Policy applies to all your Personal Data processed by (or on behalf of):
Association Européenne des Expositions Scientifiques, Techniques et Industrielles AISBL, with registered office at Avenue Louise 89/ 7, 1050 Ixelles, Belgium, registered with the register of legal entities of Brussels having company number 0443.655.135 (herein referred to as “ Ecsite”).
Trilateral Research UK, with registered office at One Knightsbridge Green, London, SW1X 7QA, United Kingdom, registered in England and Wales under company number 08698690 (herein referred to as “TRI UK”).
Trilateral Research Ireland, with registered offices in FDW House, Blackthorn Business park, Coes Road, Dundalk, Co. Louth, A91 RW26, Ireland, trading at Marine Point, 2nd Floor, Belview Port, Waterford, X91 W0XW, Ireland, registered under company number 616396 (herein referred to as “TRI Ireland”).
Ecsite, TRI UK and TRI Ireland (herein referred to as “we” or “us”) are responsible for the processing of your Personal Data and will act as data controllers.
We collect your Personal Data, when you:
Depending on your specific situation – as described here below – you can find an overview of the Personal Data which will be processed, based on which legal ground(s) and for which purpose(s) the Personal Data will be processed.
A. Website visitors
From registered TechEthos partner organisations (hereinafter referred to as ‘Partners”), it is possible that we receive the following information:
The purposes for which we hold and process the Partners include:
C. External experts and contributors
From external experts and contributors (hereinafter referred to as ‘Experts’), it is possible that we receive the following information:
The purposes for which we hold and process these data include:
D. Newsletter recipients
Recipients of the TechEthos newsletter may be added to the mailing list on two types of legal grounds: informed consent (GDPR Art. 6.1.a, such as when you use our link to subscribe) or, legitimate interest (GDPR Art. 6.1.f, such as because you work in a field related to the topics covered by our newsletter (e.g., new and emerging technologies, ethics). If you are added to the newsletter recipient list on the basis of legitimate interest you will have the option to opt out at any time.
We use MooSend as our marketing platform. By subscribing to TechEthos mailing list, you acknowledge that your information will be collected by MooSend for processing. Learn more about MooSend’s privacy practices here.
Depending on the purposes for which we collect your Personal Data, we may disclose it to the following categories of recipients, which will then process your Personal Data only within the framework of these purposes:
a) Within our organisations:
b) Third party partners:
c) when required by law or as lawfully necessary to protect Ecsite, TRI UK or TRI Ireland;
Please be aware that third party recipients listed under points b) and c) above – especially service providers who may offer products and services to you through our services or applications or via their own channels– may separately collect Personal Data from you. In such case, these third parties are solely responsible for the control of such Personal Data and your dealings with them will fall under their terms and conditions.
Your Personal Data may be transferred to recipients which may be outside the EEA, and may be processed by us and these recipients outside the EEA. In connection with any transfer of your Personal Data to countries outside the EEA that do not generally offer the same level of data protection as in the EEA, we will implement appropriate specific measures to ensure an adequate level of protection of your Personal Data. These measures can for instance consist in agreeing with recipients on binding contractual clauses guaranteeing such adequate level of protection. We will always clearly inform you whenever your Personal Data would be transferred outside the EEA and to which countries.
Concerning your processing of Personal Data by TRI UK, on 28 June 2021, the European Commission adopted an adequacy decision for the UK, meaning that personal data can flow freely from the EU to the UK. Additionally, Standard Contractual Clauses (SCC) for the transfer of personal data from the Community to third countries were signed by TRI UK as data importers and Ecsite and TRI Ireland as data exporters.
Unless a longer retention period is required or justified because of a limitation period or compliance with a legal obligation, we will only keep your Personal Data for as long as necessary for the processing within the aforementioned purposes.
We have a set of technical and organisational security measures in place to protect your Personal Data against unlawful or unauthorised access or use, as well as against accidental loss or damage to their integrity. These measures have been designed taking into account our IT infrastructure, the potential impact on your privacy and the costs involved and in accordance with current industry standards and practice.
Your Personal Data will only be processed by a third party if that third party agrees to comply with those technical and organisational data security measures. We ensure that your Personal Data is stored in a sufficiently protected environment and that only the necessary persons have access to your Personal Data.
You have the following rights with regard to your Personal Data:
If you wish to exercise these rights, please contact us via the contact information below. It is our aim to respond to your request within a month.
Please note that the rights as set out above can only be exercised insofar as reasonably possible and allowed by applicable law.
If you do not agree with the way Ecsite is processing your Personal Data, you have the right to lodge a complaint with the Belgian Data Protection Authority:
Rue de la Presse 35,
Tel: +32 (0)2 274 48 00
Fax: +32 (0)2 274 48 35
If you do not agree with the way TRI UK and TRI Ireland are processing your Personal Data, you have the right to make a complaint to the UK Information Commissioner’s Office regarding any concerns you may have about our data handling practices.
We have organised a data protection contact point which will handle your questions or requests relating to this Policy, any specific privacy notice, your Personal Data (and its processing).
For any questions or requests or complaints concerning the application of this Policy or to exercise your rights, as described in this Policy, you may contact us at the data protection contact point:
Association Européenne des Expositions Scientifiques, Techniques et Industrielles (Ecsite)
Avenue Louise 89/7
1050 Ixelles (Belgium)
+32 2 649 7383
Data Protection Officer, Trilateral Research Ltd
One Knightsbridge Green
London, SW1X 7QA (United Kingdom)